Intranet software is a powerful tool that allows businesses to communicate and collaborate more effectively. An intranet is built specifically for your organization and its employees, meaning it is tailored to meet the needs of the business.
But choosing a corporate intranet software that meets your business requirements is easier said than done. For starters, there are hundreds of options available, making it difficult to choose the right one. And when you find software that meets your needs, there is no guarantee that it will work as efficiently as you expected.
In fact, many companies often make obvious mistakes when investing in intranet software for their business. We’ve compiled a list of mistakes in this post to help you avoid the common pitfalls. Read on.
Do you want to improve communication in the organization? Do you want to streamline the collaboration? Or do you simply want to create a central data warehouse for employees?
It will be difficult to find software that meets your needs unless you know exactly what goals you want to achieve. Not to mention, you’ll also have a hard time measuring the success of your intranet implementation.
While functionality is important, you should consider the user experience when choosing intranet software for your business. After all, what’s the point of investing in software that nobody wants to use?
The user experience includes factors such as the intranet’s design, navigation and overall ease of use. Make sure you choose software that is easy to use and navigate so employees actually want to use it.
When looking for an intranet software vendor, check their references first. This will give you an idea of their previous projects and whether they could live up to the client’s expectations.
It would also be helpful to talk to some of their past customers to get first-hand insight into their experience. This way you can avoid surprises down the road.
Intranet software is only as good as the team that manages it. If you don’t have a dedicated team to manage and maintain your intranet, it is likely to quickly become outdated and useless.
To ensure that your intranet is always up-to-date, you must appoint a team of employees whose sole responsibility is to manage the intranet. This team should be responsible for adding and updating content and troubleshooting any issues that may arise.
Train all employees who will use the intranet. This is important so that they know how to use all the features of the software. Regular training sessions will also help ensure that employees are actually using the intranet to its full potential.
Keep these tips in mind with employee intranet training:
- Use clear and concise language: Using too much jargon or technical terms would make it harder for employees to understand what you’re trying to say. Stick to simple language that everyone can understand.
- Be interactive: Let employees play with the software to explore its features independently. You can also complete quizzes or games to make training fun and engaging.
- Make it mandatory: Don’t make training optional for employees. If you want everyone to use the intranet, everyone should be trained in how to use it.
When it comes to choosing an intranet software for your business, there are several factors to consider to ensure its success. Avoid these mistakes when investing in intranet software for your business and you’ll be well on your way to achieving your desired goals.
And if you still have questions or concerns, feel free to ask us in the comments.